Privacy Notice – School Website Users

Last reviewed: 16 July 2026
Next review: July 2027

1. Introduction

Kingsley Learning Foundation Trust ("the Trust", "we", "us", or "our") is committed to protecting the privacy and security of personal information.

This Privacy Notice explains how we collect, use, store and protect personal information obtained through our website:

Website: https://www.kingsleylearningfoundationtrust.co.uk/

This notice should be read alongside our Data Protection Policy.

2. Who We Are

Kingsley Learning Foundation Trust is the Data Controller for the personal information processed through this website.

Contact details

Address: Churchill Way, Kettering, Northamptonshire, NN15 5DP

Telephone: 01536 316880

Email: admin@klf.foundation

Data Protection Officer (DPO)

If you have any questions about this Privacy Notice or how we process your personal information, please contact our Data Protection Officer, Ruth Hawker:

Email: info@plumsun.com

Telephone: 0845 8622684

The Trust is registered with the Information Commissioner's Office (ICO).

ICO Registration Number: ZA513704

3. What Information We Collect

When you visit our website, we may collect and process the following information:

Information you provide voluntarily

This may include:

• Name
• Email address
• Telephone number
• Organisation name
• Information submitted through website forms
• Information provided in emails or enquiries

Information collected automatically

When you visit the website, we may automatically collect:

• IP address
• Device information
• Browser type and version
• Operating system
• Date and time of visit
• Pages viewed
• Website usage data
• Referring website addresses

4. Why We Use Your Information

We use personal information to:

• Respond to enquiries and requests
• Manage communications with website users
• Improve website functionality and accessibility
• Monitor website performance and security
• Investigate technical issues and suspected misuse
• Meet our legal and regulatory obligations

We do not use personal information submitted through our website for commercial marketing purposes.

5. Lawful Bases for Processing

Under UK GDPR, we rely on the following lawful bases:

Legitimate Interests

We process personal information where necessary to:

• Operate and maintain the website
• Respond to enquiries
• Ensure website security
• Improve user experience

Legal Obligation

We may process information where required to comply with legal obligations placed upon the Trust.

Consent

Where we use optional cookies or analytics technologies that require consent, we will only do so where you have provided that consent through our cookie management system.

You may withdraw consent at any time.

6. Cookies and Analytics

Our website uses cookies and similar technologies.

Cookies help us:

• Ensure the website functions correctly
• Remember user preferences
• Measure website performance
• Understand how visitors use the website

Where required by law, we will obtain your consent before placing non-essential cookies on your device.

Website Analytics

We may use services such as Google Analytics or equivalent website analytics tools to understand how our website is used.

Analytics information is typically collected in an aggregated form and is used to improve website content, accessibility and performance.

7. Who We Share Information With

We may share information with:

• Website hosting providers
• IT support providers
• Analytics providers
• Website developers and maintenance contractors
• Legal, regulatory or law enforcement bodies where required by law

We only share information where there is a lawful basis to do so and where appropriate contractual and security measures are in place.

We do not sell personal information.

8. International Transfers

Some of the service providers we use may process information outside the United Kingdom.

Where personal information is transferred internationally, we will ensure appropriate safeguards are in place in accordance with UK data protection law.

9. How Long We Keep Information

We will only retain personal information for as long as necessary to fulfil the purpose for which it was collected.

Retention periods vary depending on the nature of the information and our legal obligations.

Where information is no longer required, it will be securely deleted or anonymised.

10. How We Protect Your Information

We take appropriate technical and organisational measures to protect personal information against unauthorised access, loss, misuse or alteration.

These measures include:

• Access controls
• Secure hosting arrangements
• Encryption where appropriate
• Staff training
• Information security procedures

While we take reasonable steps to protect personal information, no method of transmission over the internet can be guaranteed to be completely secure.

11. Your Rights

Under UK data protection legislation, you have the right to:

• Be informed about how your information is used
• Request access to your personal information
• Request correction of inaccurate information
• Request deletion of information in certain circumstances
• Request restriction of processing
• Object to processing in certain circumstances
• Request transfer of your information where applicable
• Withdraw consent where processing is based on consent

To exercise any of these rights, please contact the Trust using the details above.

12. How to raise a concern

If you have concerns about how we use your personal information, we ask that you contact us in the first instance so that we can try to resolve the issue.

You also have the right to complain to the Information Commissioner's Office (ICO):

Website: www.ico.org.uk

Telephone: 0303 123 1113

Address:
Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

13. Changes to this Privacy Notice

We may update this Privacy Notice from time to time to reflect changes in legislation, guidance, technology or our processing activities.

The latest version will always be available on our website and will show the date it was last reviewed.

Contact Us

If you have any questions about this Privacy Notice or how your personal information is handled, please contact:

Kingsley Learning Foundation Trust
Email: admin@klf.foundation
Telephone: 01536 316880
Address: Churchill Way, Kettering, Northamptonshire, NN15 5DP